Purchasing Order Guidelines
In accordance with the Division's centralized purchasing policy, the Purchasing Department has the general responsibility for the purchase of all material, supplies, equipment and services.
A Purchase Order is required for all purchases, unless making a purchase using a Corporate Card (an actual Credit Card), or a Purchase Voucher (A physical numbered document valid for purchases to a maximum of $200.00 per document. The vouchers may NOT be combined to exceed $200.00).
Purchases made by the Facilities/Maintenance Departments for emergency repair parts or materials necessary for continuing work in progress also require Purchase Order numbers.
Orders accepted by vendors without the issuance of a Purchase Order by the Purchasing staff will be considered the responsibility of the vendor and will not be considered an obligation to the Division.
All prospective Bidders are advised to regularly visit the Division's website to view any amendment made to the Bidding Documents.
The clarifications and amendments will be binding on the Bidders.
The Division will assume neither responsibility nor liability for the Bidder's non-familiarity with any amendment issued pursuant to any provision herein.
Bidders may not electronically alter any portion of a
downloaded document; to do so will render the bidder's submission as rejected.